---
title: "Photocopier Prices in South Africa (2027): What It Costs to Buy or Rent"
description: "Photocopier prices in South Africa for 2027: new A4 copiers from about R13 000, A3 from R18 800, refurbished A3 from R22 700 and rentals from R240 a month."
image: https://blog.unitedbusiness.co.za/hubfs/photocopier-prices.jpg
---

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4. Photocopier Prices in South Africa (2027): What It Costs to ...

# Photocopier Prices in South Africa (2027): What It Costs to Buy or Rent

![](https://app.hubspot.com/settings/avatar/5f752cb7dbc3cbbf69448ded6e791718) By [Ryan Lumley](https://blog.unitedbusiness.co.za/author/ryan-lumley) Published 25 February 2023 Updated 9 October 2026 7 min read

In short

Photocopier prices in South Africa for 2027: new A4 copiers from about R13 000, A3 from R18 800, refurbished A3 from R22 700 and rentals from R240 a month.

![Photocopier prices in South Africa 2027 – A4, A3, refurbished and production copiers](https://blog.unitedbusiness.co.za/hs-fs/hubfs/photocopier-prices.jpg?width=760&height=398&name=photocopier-prices.jpg)

![Photocopier prices in South Africa 2027 – A4, A3, refurbished and production copiers](https://blog.unitedbusiness.co.za/hs-fs/hubfs/photocopier-prices.jpg?width=751&height=376&name=photocopier-prices.jpg)

*Last updated: October 2026. Prices checked against our live online store.*

## How much does a photocopier cost in South Africa?

Heading into 2027, a new A4 multifunction photocopier costs from about **R13 000** excluding VAT, an entry-level A3 office copier from about **R18 800** (mono) or **R35 800** (colour), and high-volume production copiers run from roughly **R120 000 to over R400 000**. Certified refurbished A3 copiers start at around **R22 700**. Renting over 60 months spreads the cost from roughly **R240 to R9 900 per month**, depending on the machine.

The price of a copier comes down to a handful of factors: whether it prints in black and white or colour, whether it handles A3 as well as A4, how many pages per minute it prints, whether it is new or remanufactured, and which finishing options (stapling, hole-punching, booklets) you need. The table below summarises current outright purchase prices and indicative rental costs by category, so you can set a realistic budget before asking for a quote.

## Photocopier price ranges in South Africa (2027)

| **Photocopier category** | **Purchase price (excl. VAT)** | **Indicative 60-month rental (per month, excl. VAT)** |
| --- | --- | --- |
| [Refurbished A4 copiers](https://unitedbusiness.co.za/print-solutions/remanufactured-refurbished-photocopiers/) | R8 600 – R23 000 | R240 – R600 |
| [Refurbished and remanufactured A3 copiers](https://unitedbusiness.co.za/print-solutions/remanufactured-refurbished-photocopiers/) | R22 700 – R61 100 (high-speed units up to about R119 000) | R550 – R1 560 (up to about R3 000) |
| [New A4 black and white copiers](https://unitedbusiness.co.za/product-category/multifunction-printers/a4-black-white-mfp/) | R13 000 – R81 300 | R285 – R2 010 |
| [New A4 colour copiers](https://unitedbusiness.co.za/product-category/multifunction-printers/a4-colour-mfp/) | R13 500 – R81 000 | R355 – R1 965 |
| [Entry-level A3 black and white copiers](https://unitedbusiness.co.za/product-category/multifunction-printers/a3-black-white-mfp/) (about 20–30 pages per minute) | R18 800 – R47 600 | R477 – R1 135 |
| [Entry-level A3 colour copiers](https://unitedbusiness.co.za/product-category/multifunction-printers/a3-colour-mfp/) (about 20–30 pages per minute) | R35 800 – R70 000 | R1 080 – R1 750 |
| Mid-volume A3 copiers (about 35–65 pages per minute) | Mono: R50 000 – R131 000 Colour: R80 000 – R202 000 | Mono: R1 290 – R3 230 Colour: R2 000 – R4 900 |
| Production copiers (70+ pages per minute) | Mono: R120 800 – R349 200 Colour: R157 400 – R404 000 | R2 730 – R9 940 |
| [Wide-format printers](https://unitedbusiness.co.za/print-solutions/large-format-printers/) (A2 to A0+) | R20 200 – R287 000 | R517 – R6 930 |

*Prices are excluding VAT (add 15%) and reflect our listed prices in October 2026. Most copiers are imported, so prices move with the exchange rate. Rental figures are indicative over 60 months and cover the machine only, not maintenance or consumables. Always confirm with a written quote.*

[![Explore Our Wide Format Printer Range](https://no-cache.hubspot.com/cta/default/7537131/5296818e-999e-41bd-8e26-649b6942934a.png)](https://cta-redirect.hubspot.com/cta/redirect/7537131/5296818e-999e-41bd-8e26-649b6942934a)

## What do the different photocopier categories mean?

### Refurbished and remanufactured copiers

Refurbished and remanufactured copiers are former lease or corporate machines that have been stripped, cleaned, tested and rebuilt with replacement wear parts. They are a popular choice for small and medium-sized South African businesses that want A3 capability without the new-machine price, and they extend the life of equipment that would otherwise be scrapped. Our A4 refurbished units start at about R8 600, while refurbished A3 colour machines typically sit between R22 700 and R61 100. Ask for the machine's meter reading, the warranty period and what has been replaced before you buy. [View our remanufactured and refurbished photocopiers](https://unitedbusiness.co.za/print-solutions/remanufactured-refurbished-photocopiers/).

### A4 copiers

A4 multifunction copiers print, copy and scan (many also fax) and suit small offices and individual departments that rarely need A3 paper. New A4 black and white machines start at around R13 000, and A4 colour from about R13 500. Faster, more robust A4 models built for busy workgroups cost R40 000 to R80 000.

### Entry-level A3 copiers

Entry-level A3 copiers handle both A4 and A3 paper at roughly 20 to 30 pages per minute. They suit small businesses, schools and branch offices with moderate print volumes. Expect to pay from about R18 800 for a basic A3 black and white copier and from about R35 800 for A3 colour.

### Mid-volume A3 copiers

Mid-volume copiers print at roughly 35 to 65 pages per minute and are built for busy workgroups and head offices. They usually add larger paper capacity, faster scanning and more finishing options. Prices range from about R50 000 for mono and R80 000 for colour, up to around R200 000 for the fastest colour models in this class.

### Production copiers

Production copiers print 70 pages per minute or more and are designed for print rooms, reprographics departments and print shops. Purchase prices start at about R120 000 and can exceed R400 000 for high-speed colour. Finishing options such as booklet makers and large-capacity trays are often priced separately, so include them in your budget.

### Wide-format printers

Wide-format printers produce A2 to A0+ output for CAD and GIS drawings, posters, signage and photography. Architectural, engineering and advertising businesses are the main users. Technical A1 printers start at about R20 200, while A0+ production and photographic models run to well over R200 000. [View our wide-format printers](https://unitedbusiness.co.za/print-solutions/large-format-printers/).

[![Get a Quick Quote](https://no-cache.hubspot.com/cta/default/7537131/fbb2b904-4658-433d-8cb1-4b3382c4ce16.png)](https://cta-redirect.hubspot.com/cta/redirect/7537131/fbb2b904-4658-433d-8cb1-4b3382c4ce16)

## What affects the price of a photocopier?

- **Colour or black and white:** colour copiers cost more to buy and more per page to run.
- **Paper size:** machines that handle A3 as well as A4 cost more than A4-only models.
- **Speed and duty cycle:** faster copiers built for higher monthly volumes cost more.
- **New or remanufactured:** a remanufactured machine can cost a fraction of the equivalent new model.
- **Finishing and paper handling:** staple finishers, booklet makers and extra paper trays add to the price.
- **Software:** print management, secure release and scanning workflows may carry licence costs.

## Is it better to buy or rent a photocopier?

Buying outright suits businesses with cash available that want to own the asset. Renting spreads the cost into a fixed monthly payment, protects cash flow and makes it easier to upgrade, which is why most South African businesses rent their office copiers over 36 or 60 months. To rent, you will need a registered company that has been trading for at least two years. See our [photocopier rentals](https://unitedbusiness.co.za/services/photocopier-rentals/) page for terms and the documents you need to apply.

## What other costs should you budget for?

The purchase or rental price covers the machine only. Your total cost of ownership also includes servicing, parts, toner and paper. Most businesses cover servicing and toner through a service level agreement billed per page printed, which makes running costs predictable. Compare quotes on the cost per page as well as the machine price, because a cheaper machine with a higher cost per page can cost more over its lifetime. Find out more about our [photocopier service agreements](https://unitedbusiness.co.za/services/photocopier-service-agreement/).

## Frequently asked questions about photocopier prices

### Do photocopier prices include VAT?

The prices in this guide exclude VAT. Add 15% for the VAT-inclusive price.

### What is the cheapest photocopier for a small office?

A refurbished A4 multifunction copier, from about R8 600 excluding VAT or around R240 per month on rental, is the lowest-cost option. A new A4 multifunction copier starts at about R13 000.

### Are refurbished photocopiers worth it?

For many small and medium businesses, yes. A professionally refurbished or remanufactured A3 copier gives you business-grade capability for a fraction of the new price. Check the warranty, the meter reading and whether a service agreement is available before you buy.

### How much does it cost to rent a photocopier per month?

Over 60 months, rentals range from about R240 per month for a refurbished A4 copier to R1 080–R1 750 for an entry-level A3 colour copier and up to around R9 900 for a high-speed production machine. Rental covers the machine only; servicing and toner are usually billed separately per page.

Need a firm price for your business? [Request a photocopier quote](https://unitedbusiness.co.za/photocopier-quote/) and one of our consultants will recommend the right machine for your print volumes and budget.

[![Get a Quick Quote](https://no-cache.hubspot.com/cta/default/7537131/fbb2b904-4658-433d-8cb1-4b3382c4ce16.png)](https://cta-redirect.hubspot.com/cta/redirect/7537131/fbb2b904-4658-433d-8cb1-4b3382c4ce16)

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![](https://app.hubspot.com/settings/avatar/5f752cb7dbc3cbbf69448ded6e791718)

**Ryan Lumley**

Part of the United Business Solutions team, advising South African businesses on print, telecoms and security. [More from Ryan](https://blog.unitedbusiness.co.za/author/ryan-lumley)

## Related guides

[Managed Print**Guide to uniFLOW Online for Print Management**](https://blog.unitedbusiness.co.za/uniflow-print-management?hsLang=en-za) [Managed Print**Document and Print Management Software Solutions for South African Businesses.**](https://blog.unitedbusiness.co.za/document-and-print-management-software-solutions-for-south-african-businesses?hsLang=en-za) [Managed Print**Choosing the Perfect Internet Café and Print Shop Photocopier or Printer**](https://blog.unitedbusiness.co.za/choosing-the-perfect-internet-caf%C3%A9-and-print-shop-photocopier-or-printer?hsLang=en-za)

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